Terms and Conditions

Introduction

SC LINGUA TRANSCRIPT SRL is a center for foreign languages and translations and we offer foreign language courses and translations to different organizations. We organize practical courses of languages in the form of interactive classes where participants will learn a foreign language by play and communication.

This notice concerns the personal data processing activities conducted by the company SC LINGUA TRANSCRIPT SRL.

The notice regarding the processing of personal data applies to all the personal data processing activities we conduct, as well as to all the interactions with our website hosted on the domain www.linguatranscript.ro.

Name of the data controller and of the website owner

SC LINGUA TRANSCRIPT SRL is a personal data controller and owner of the website www.linguatranscript.ro

Personal data processing

For example, in the contact form available on our page, when you are asked to provide personal information, like name, address, e-mail address and telephone number, this process is subject to special regulations and it may occur only with your prior consent. In this context, we will use your personal data solely in order to answer to your questions and suggestions. These data are not transferred. You may withdraw your consent, in writing, at any time, with effect for the future. Please contact us at: office@linguatranscript.ro

Use of social plugins

Facebook

Our websites use the social share (“plugins”) feature of the Facebook.com network operated by Facebook Inc., Palo Alto, USA (“Facebook”). The plugins are identified by a Facebook logo.

If you access our websites, initially they will be deactivated. The plugins are activated only after you press the available button. This activation establishes a link with Facebook and declares your consent regarding the transfer of your data to Facebook. If you are logged in on Facebook, Facebook may associate your visit with your account. If you press the said button, the corresponding information is sent by your browser directly to Facebook and the information is processed there.

For information regarding the extent and the purpose of data collection, the subsequent data processing by Facebook, as well as your rights and setting you may configure for privacy protection purposes, please see the Facebook Notification on Data Protection.

If you do not want Facebook to collect data about you via our website, please log out of Facebook before you visit our site.

Use of the “MailChimp” sender

The newsletter is sent via “MailChimp”, a newsletter sending platform managed by the American service provider known as Rocket Science Group, LLC, 675 Ponce De Leon Ave NE #5000, Atlanta, GA 30308, USA.

The e-mail addresses of our newsletter recipients, as well as their other data described in this notice, are stored on the USA servers of MailChimp. MailChimp uses the information for newsletter sending and analysis on our behalf. Furthermore, according to MailChimp, the data may be used for the optimization or improvement of their own services, e.g. the technical optimization of newsletter sending and presentation or for economic purposes, to establish the receivers’ country of origin. Nevertheless, MailChimp does not use the data of our newsletter receivers to contact them in person or to send their information to third parties.

We have faith in the reliability of MailChimp, in IT and data security. MailChimp is certified according to the USA-EU Privacy Shield Framework and, thus, it is required to comply with the EU requirements on data protection. Furthermore, we have made a Data-Processing-Agreement with MailChimp. In this agreement, MailChimp undertakes to protect our users’ data, to process the data on our behalf solely in accordance with the regulations on data privacy and not to transfer the data to third party. You can access here the MailChimp policy on data protection.

Google Analytics

This website uses Google Analytics, a web analytics service offered by Google Inc. (“Google”). Google Analytics uses the so-called “cookies”, text files stored on your computer and allowing the analysis of how you use the website. The information on how you use this website (including your IP address), gathered by cookies, is sent to a USA Google server and stored there. Nevertheless, if Ip anonymization is activated on this website, your IP address is first abbreviated by Google in the European Union Member States or in other states members of the Agreement regarding the European Economic Area.

It is only in exceptional cases that the full IP address will be transferred to a USA Google server and abbreviated there. Google will use this information on behalf of this website operator, for the assessment of how you use the website, by compiling reports on the activity on the website for the website operators and providing them with other services relating to the use of the website and Internet use. The IP address transferred by your browser during the use of Google Analytics will not be associated with any other information held by Google.

Non-authorizing Google Analytics

You may reject the use of cookies, by selecting the adequate settings in your browser, but please consider that, in this case, you may not be able to benefit from the full functionality of this website. You may also prevent the collection of the data generated by cookies based on your use of the website (including your IP address) and the processing of such data by Google, if you download and install the browser plugin available at the following link: (http://tools.google.com/dlpage/gaoptout?hl=de). Additional information on this topic is available at http://tools.google.com/dlpage/gaoptout?hl=de or https://www.google.com/analytics/learn/privacy.html (General information about Google Analytics and data protection). We want to inform you that this website extended Google Analytics by using the code “anonymizeIp()”, to ensure the anonymous collection of the IP addresses (the so-called IP masking)

Use of Google Maps

This website uses Google Maps to display maps. Google Maps is managed by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. By using this website, you declare you agree that the automatically generated data and the data you enter may be collected, processed and used by Google, by one of its representatives or by third parties.

The conditions regarding the use for Google Maps are available at Terms of Use for Google Maps. More details are available at the data protection hub at google.de: Data Protection Regulations.

Our activity

At SC LINGUA TRANSCRIPT SRL, we take our best measures to provide our clients and partners with services of foreign language training, translations and interpretation and the organization of events in foreign languages.

Personal data we are processing

The collection of your personal data is limited strictly to the data required for your highest quality experience regarding our services and the use of our website.

The personal data we process may include:

basic identity data, such as last and first names, position for the making of the customized materials in the courses and the registration of attendance to specific events
contact data, such as the postal work or, as applicable, home address, e-mail address, telephone number
bank account and other financial information allowing us to perform the contractual relation of any kind, if there is such a relation

Furthermore, if you want to join our team, we will process data required in the recruitment process, such as your full name, e-mail address, telephone number and mailing address, any other data you may disclose to us by the application forms you supply by applying directly on the website, by physical forwarding or transmission to our office or by e-mail. Please check the special section below “Information regarding the recruitment process” for additional information on the recruitment process.

How do we collect personal data?

We collect solely the personal data you supply to us voluntarily (physically or electronically), as well as publicly available information:

– during the client-Lingua Transport lecturer interactions, conducted under a contract of collaboration or in the preliminary discussion, in the negotiation and drafting of such a contract

– via our website, when you subscribe to one of the events/training sessions organized by our company

– when you contact us by e-mail, if you express your interest in our services or in being employed or hired by our company or in a collaboration with it, and

– in the context of a meeting in a business event (for example, by exchange of business cards).

Legal grounds and purpose of processing

Since you are entitled to know the purpose of personal data processing, we will notify you before we process your personal data for a different purpose than the one for which you entrusted us with such data.

Contractual relation with the clients

Under the contract made with you, as client of SC LINGUA TRANSCRIPT SRL, we will process all the personal data you submit to us, as well as any other data required for the exercise of our profession and the supply of the service, in accordance with the contractual provisions.

Professional communications

If you are our client or if you contacted us for professional purpose, we are processing your personal data based on the lawful interest in sending to you communications specific to the Service of Information (Newsletter or Member account) which are important to you or your business, including invites to our events.

When you subscribe to the Service of Information (Newsletter or Member account) directly via our website or by another direct request, we will ask for your consent regarding the processing of personal data, for the supply of the services to which you want to subscribe.

Information regarding the recruitment process

You may apply for a position in SC LINGUA TRANSCRIPT SRL, by using the special section of our website, by e-mail or by sending your application, in physical format, to our office.

When you apply by the used of the special website section, we will ask for your full name, e-mail address, telephone number and mailing address, as well as a CV and a cover letter, in the format and with the content of your choice.

We will use your personal data regarding the recruitment process:

– to assess whether you are fit for a position in SC LINGUA TRANSCRIPT SRL,

– to contact you with respect to your application,

– to manage the recruitment process,

– to contact you on the vacating positions, where your professional profile fits

– to record any of our potential prior recruitment processes to which you participated and the reasons why an offer was not submitted to you or for which your offer was rejected.

Storage period

If you chose to receive communications associated with the Service of Information, we will store your data for the provision of this service, for 3 years after your last interaction with the transmitted communications. After this period lapses, we will ask again for your consent, so that you continue to benefit from the Service of Information (Newsletter or Member account).

If you decide at any time that you no longer want to benefit from the Service of Information (Newsletter or Member account) and you withdraw your consent, we will comply with your decision and will no longer process your personal data for this purpose.

The personal data collected in the recruitment process and used for the recording of the prior recruitment processes is stored for a 10-year period as of when you submitted your application to SC LINGUA TRANSCRIPT SRL.

We will erase your personal data when it is no longer necessary for the purposes in which it was collected or when you withdraw your consent (if the processing of personal data is based on your consent), unless the processing of your personal data is required under legal rules or if we are entitled otherwise to continue the processing. Furthermore, we would retain your personal data for an additional time, if its immediate erasure required the overwriting of our back-up and disaster recovery systems.

Third parties

As a rule, we do not disclose or transfer your personal data to third parties. Nevertheless, if the disclosure or transfer is necessary or if we are required to do this under the law, we will notify you as soon as possible about this transfer, except where the applicable law, including the rules governing the obligation to keep professional secrecy, prevents us from sending such a notification.

If we disclose or transfer your personal data to third parties, we will do so in accordance with the applicable laws and we will adopt the necessary measures for the integrity and protection of such data.

For the processing of personal data, we may use authorized persons, for example, suppliers of IT solutions required for business management, including financial accounting solutions, suppliers of contact management solutions or conference organizers. We will make personal data agreements with all the authorized persons, including corresponding clauses, to ensure that the authorized individuals undertake obligations of personal data processing (including the erasure of such data) in full compliance with the applicable laws and offering an adequate level of protection to your personal data.

Personal data security

Personal data is secured against threats and we make sure that it is protected by adequate IT security and infrastructure measures. Moreover, we have implemented internal measures allowing us to identify, notify and document breaches of personal data security as soon as possible.

If we detect a breach in the security of your personal data, which poses a risk for your rights and freedoms, we will notify the National Authority for the Supervision of Personal Data Processing. You will be informed about the breach of the security of your personal data, if it leads to a high risk regarding your rights and freedoms.

Your rights regarding the processing of personal data

You have the following rights regarding the processing of your personal data:

The right of access to your personal data.
The right to obtain the rectification of inaccurate personal data.
The right to obtain the restriction of processing of personal data. This right is available when:

you contest the accuracy of your personal data we are processing,

the processing is unlawful,

we no longer need the personal data for the purposes of the processing, but you require that they are kept for the establishment, exercise or defense of legal claims

you object to processing, pending the verification whether our legitimate grounds exist.

If you have any questions regarding the processing of your personal data or if you wish to submit any request to us, as well as to exercise any of the rights regarding the processing of personal data, please contact us at:

– e-mail address: manuela@linguatranscript.ro

– telephone: +40722333081

– office: Bd Ferdinand no. 48, Bucharest, Romania .

We will analyze each request and we will notify to you the actions taken to this end, as soon as possible, but within maximum one month as of the registration of your request. If you require additional information from you or if the resolution of your requests encounters difficulties, we will notify you immediately that we need additional time for the proper fulfilment of your request.

If you consider that we did not fulfil all of your requests or if you are not happy with our answers, you may file a complaint with the National Authority Supervising the Processing of Personal Data. You may also approach the courts of law to this end.

Notice changes

If we decide to modify this notice, we will publish here the new replacing version.

Thank you for entrusting us with your personal data and thank you for reading our notice on the processing of personal data. Please, do not hesitate to contact us in case of any doubt regarding your personal data and how we process it.